Administrative Assistant
South Pasadena, CA South Pasadena, CA Full-time Full-time $18 - $21 an hour $18 - $21 an hour 1 day ago 1 day ago 1 day ago Hillsides is a premier provider dedicated to healing children and young adults, strengthening families, and transforming communities through quality comprehensive services and advocacy.
We envision a world in which children and young adults, families, and communities are able to heal, grow, and thrive.
Position:
Administrative Assistant Job Type:
Full-time Opportunity Starting Hourly Range:
$18.
00 - $21.
00 per hour, DOE Office Location:
South Pasadena, CA What We Offer:
An outstanding benefits package and numerous opportunities for career growth and advancement within our organization.
Bilingual Stipend additional $1.
00 per hour 13 Paid Holiday per year including Cesar Chavez & Juneteenth, earn up to 22 days of PTO Flexible work schedule This role is eligible for Public Service Loan Forgiveness (PSLF) Medical insurance offering 3 HMO with Kaiser and Health Net, and also a PPO Plan Dental insurance both HMO & PPO options, with 100% employer paid for HMO employee only coverage plan Life and AD&D insurance 100% employer paid up to two times the annual salary Long Term Disability Flexible Spending Account for Medical and Dependent Care 401(k) with no wait period and no vesting schedule 401(k) matching Employee Assistance Program
Essential Functions:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Other duties may be assigned.
The essential functions include:
Receive incoming telephone calls, provides answers to routine inquiries and/or refers them to other personnel.
Greet and provide assistance to any consumer who is in need.
Provide support for walk in referrals, questions related to services both internal and external and provide support with any other inquires.
Manage on site psychiatrist's appointments for various programs.
Data entry into HER system and web-based programs associated with medication supportive services.
Maintain office coordination between department/person and the rest of office.
Maintain records and files.
Arrange meetings and other gatherings.
Create and maintain office documents:
office documents such as letters, correspondences, invoices, reports, and data sheets Handle daily outgoing and incoming mail distribution Assist in the gathering and organization of information in preparation for audits, reports, etc.
Oversee the ordering, receipt, stocking and distribution of office supplies Keep all Financial Services forms stocked at all times for access by staff Manage diary/calendars Provide clerical and procedural support as needed Provide coverage for other Administrative Assistants in other sites as needed.
Able to work evening hours as requested Other duties as required EDUCATION, EXPERIENCE & CERTIFICATES Previous related secretarial experience High school diploma/GED preferred Bilingual in Spanish required.
Valid California driver's license, driving record and personal vehicle insurance acceptable to Hillsides' insurance carrier and personal vehicle insurance acceptable to Hillsides' insurance carrier.
TRAUMA INFORMED CARE (TIC) Hillsides practices Trauma Informed Care (TIC) principles which recognizes the signs, symptoms, and widespread impact of trauma; Employees are asked to comprehensively integrate knowledge of Trauma Informed Care into policies, procedures, and practices with the goal to prevent re-traumatization which promotes healing of families, youth, individuals, and communities.
Seat 405 Job Type:
Full-time Pay:
$18.
00 - $21.
00 per hour Expected hours:
40 per week
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Life insurance Paid time off Referral program Retirement plan Vision insurance Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
We envision a world in which children and young adults, families, and communities are able to heal, grow, and thrive.
Position:
Administrative Assistant Job Type:
Full-time Opportunity Starting Hourly Range:
$18.
00 - $21.
00 per hour, DOE Office Location:
South Pasadena, CA What We Offer:
An outstanding benefits package and numerous opportunities for career growth and advancement within our organization.
Bilingual Stipend additional $1.
00 per hour 13 Paid Holiday per year including Cesar Chavez & Juneteenth, earn up to 22 days of PTO Flexible work schedule This role is eligible for Public Service Loan Forgiveness (PSLF) Medical insurance offering 3 HMO with Kaiser and Health Net, and also a PPO Plan Dental insurance both HMO & PPO options, with 100% employer paid for HMO employee only coverage plan Life and AD&D insurance 100% employer paid up to two times the annual salary Long Term Disability Flexible Spending Account for Medical and Dependent Care 401(k) with no wait period and no vesting schedule 401(k) matching Employee Assistance Program
Essential Functions:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Other duties may be assigned.
The essential functions include:
Receive incoming telephone calls, provides answers to routine inquiries and/or refers them to other personnel.
Greet and provide assistance to any consumer who is in need.
Provide support for walk in referrals, questions related to services both internal and external and provide support with any other inquires.
Manage on site psychiatrist's appointments for various programs.
Data entry into HER system and web-based programs associated with medication supportive services.
Maintain office coordination between department/person and the rest of office.
Maintain records and files.
Arrange meetings and other gatherings.
Create and maintain office documents:
office documents such as letters, correspondences, invoices, reports, and data sheets Handle daily outgoing and incoming mail distribution Assist in the gathering and organization of information in preparation for audits, reports, etc.
Oversee the ordering, receipt, stocking and distribution of office supplies Keep all Financial Services forms stocked at all times for access by staff Manage diary/calendars Provide clerical and procedural support as needed Provide coverage for other Administrative Assistants in other sites as needed.
Able to work evening hours as requested Other duties as required EDUCATION, EXPERIENCE & CERTIFICATES Previous related secretarial experience High school diploma/GED preferred Bilingual in Spanish required.
Valid California driver's license, driving record and personal vehicle insurance acceptable to Hillsides' insurance carrier and personal vehicle insurance acceptable to Hillsides' insurance carrier.
TRAUMA INFORMED CARE (TIC) Hillsides practices Trauma Informed Care (TIC) principles which recognizes the signs, symptoms, and widespread impact of trauma; Employees are asked to comprehensively integrate knowledge of Trauma Informed Care into policies, procedures, and practices with the goal to prevent re-traumatization which promotes healing of families, youth, individuals, and communities.
Seat 405 Job Type:
Full-time Pay:
$18.
00 - $21.
00 per hour Expected hours:
40 per week
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Life insurance Paid time off Referral program Retirement plan Vision insurance Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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